Leadership and Committees

Executive Committee:

The Band Booster Executive Committee consists of the President, Vice President, Secretary, and Treasurer. Their responsibilities are stated as follows:

  • President: Preside at all meetings and shall be an ex-officio member of all committees except the nominating committee.
  • Vice President: Assume the duties of the president when the latter is absent.
  • Secretary: Maintain the record of by-laws, record the minutes of each meeting, and conduct all correspondence for the organization.
  • Treasurer: Have charge of all receipts and disbursements of the organization, maintaining  a record thereof that is always current and available  for inspection, shall work with the budget committee to prepare the budget for  approval of the general membership, and shall make a financial report at each board meeting.  The treasurer’s books shall be audited prior to the transfer to the incoming treasurer or annually if reelected.

Standing Committees:

The standing committees are necessary for the function of the organization and shall be determined annually by the executive committee. The chairman of each standing committee is a member of the board.

Communications and Outreach Team

  • Communications – Prepare and distribute weekly Band Booster communication emails and manage the Booster’s social media presence.
  • Photography – Take formal and informal pictures of the band to include football games, competitions, and occasional practices. Photographs are used on the band’s social media and the website, are submitted for inclusion in the WABC Fall Sports Program and school yearbook. Take headshots of all seniors for use in several Senior Recognitions.
  • Website – Update and maintain the Booster website. Manage the domain renewal with the treasurer.
  • Wolverine Athletic Boosters Club (WABC) Liaison – Represent the Band Boosters at monthly WABC meetings. Share important information from these meetings to the Band Booster and Band Director.
  • Sandburg/Pyramid Liaison – Share information between the West Potomac Band Program and other band programs in our pyramid (middle school and elementary school).
  • March Madness Concert – Help organize the March Madness concert and invite local communities to attend (e.g., local band programs, retirement communities, Scouting programs).
  • District 10 Events Coordination – Work with the band director/admin to reserve rooms for each event. Once the event schedule is prepared by the district, organize the movement schedule for each group, coordinate volunteers for the event, manage room set up day of the event and clean up at the end of the event. Coordinate with concessions chair for the event.

Ways and Means Team

  • Sponsorships – Coordinate the sponsorship fundraising efforts of the Boosters.
  • Tag Day – Serve as lead Tag Day coordinator for the West Po Performing Arts. Ensure enough supplies for Tag Day, encourage students to sign up, run the event day of.
  • Car Wash Coordinator – Coordinate 1-2 Car Washes each year (historically 1 fall, 1 spring). Coordinate with site, obtain equipment from the school for the event and return it after the event. Ensure adequate adult coverage at the event.
  • Restaurant Night Coordinator – Coordinate 3-4 events per year. Serve as the point of contact between the Boosters and the venue; work with venues to obtain funds after final receipts are run. 
  • Spirit Wear & Sign Coordinator – Manage the spirit wear creation and sales for West Potomac Band merchandise and the annual “show shirt.” Coordinate with the vendor and handle delivery and distribution of “show shirts” before the first student performance. Coordinate sales of spirit wear to band parents and supporters. Coordinate with the Dance Team POC to obtain Band signs (note yard signs are a Dance team Fundraiser).
  • Varsity Concessions – Run concession operations for the Varsity football games. This includes planning the concessions menu, setting prices, stocking the concession stand, coordinating with outside vendors for some concession items, and training concession stand volunteers. These duties can be shared by several people.

Hospitality and Social Team

  • Hospitality – Coordinate food for Team Dinners during Marching Band Season (Friday nights before games; others as needed), Concert receptions (as needed), Judges’ meals for District 10 Band Events, and Clinician meals for Concert Band Camp Days (as needed)
  • Senior Recognition – Provide senior pictures to the WABC for the banners at the senior recognition game in the fall. Make the parent pins for fall Senior Night. Coordinate posters, senior gifts, and graduation cords for the spring awards event. 
  • Family Event Coordinator – Coordinate the Marching Band Family Preview event (at the end of Marching Band Camp) and the End of Year Family Banquet. Coordinate with committee leads as needed for each event.

Services and Operations Team

  • Chaperone and Volunteer Coordinator – Coordinate volunteer needs throughout the year by creating Sign Up Genius forms. Maintain the chaperone backpacks and ensure chaperones understand their role for events.
  • Uniform Coordinator – Organize fittings for marching band uniforms during band camp week 1. Be on hand to monitor uniform carts before and after each game and competition. Maintain a list/spreadsheet of which student has which uniform pieces; coordinate uniform supply orders as needed. Arrange cleaning of uniforms at the end of the season.
  • Pit Crew Captain(s) – Manage the movement of equipment from the school to the performance venue. Coordinate and train Pit Crew volunteers on the proper set up of front ensemble instruments and equipment/props. Support football games, pre-competition rehearsals, and competitions.
  • Concert Programs – Work with the band director to create digital programs for each concert and create a QR code and post signs for each concert.
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